Performance Appraisal and Organizational Productivity - Free Samples

Question: Discuss about the Performance Appraisal and Organizational Productivity. Answer: Introduction: Key elements of the human resource practices in any organization are the human resources and the operating systems. The management aims to get an effective co-ordination of operating systems and human resources. This management of human resources is practiced by the HR management team of the organization. Management practises many activities in order to maintain this co-ordination between the human resources and operating systems. During these practices the job satisfaction of employees is very important to get the most efficient output of the employees. One of these practices, appraisal of the employee performance, is an activity of much importance. Since employees play a vital role for the company in determining its survival(Szlavicz, Berber Lekovic 2014). This appraisal is associated with the responsibilities and roles of the employees, to make them perform at their highest level of efficiency and effectiveness. The effectiveness and efficiency of the employees has been improves as a result of constructive performance appraisal. Organizations use different appraisal methods and approaches of their respective advantages and disadvantages. While working as a HR director I used the contemporary approach, for the performance appraisal of the employees, which was associated with the employees as individuals. I used this performance appraisal as the contribution to the development and motivation to the employees as well as a human resources planning activity. This appraisal, in a contemporary approach, emphasized the employees that they have lot of potentials which can be explored and expanded. In terms of roles and responsibilities, to perform at the highest efficiency of individuals work competencies, this performance appraisal was more constructive. This appraisal involved two key elements, named as, ratees and raters. These elements were essential to conduct the appraisal but both of these elements needed to refer to the same vision and mission of the respective organization. The whole activity of rates and raters was supervised by the board of directors. As a HR director I had to conduct these activities but the super vision was needed from all the members of board of director. Therefore, I selected the member of board of directors as the Appraiser for this appraisal as their designation itself would create the psychological motivation to the employees. The measurement of an appraisal can be categorised into three different activities as measuring Traits, Behaviours and Results(Ahmad Bujang 2013). In my appraisal programme I had used the second one that is the behaviour. This method of measurement, in an appraisal programme, is known as Behaviourally Anchored Rating Scale method. This method was initially designed to analyse the benefits of both quantitative and qualitative data of the employees for their assessment in the performance appraisal programme. BARS compare the performance of an individual against the specific elements of the behaviour which are anchored in the form of numerical ratings on a scale (HRZ 2018). Performance appraisal is defined as a continuous process in which all the raters will judge the rate their ratees. Although raters review the performance quarterly, ratees will be observed consistently for the entire working period(Cintron Flaniken 2018). As an HR director I had selected the HR executives as the raters and the 400 employees working the organization as the ratees for this appraisal. The evaluation of the ratees should be on the basis of some specified standards for the better understanding the evaluating statement to the raters and articulated for the people(Paul et al. 2014). These standards are important for several reasons like; to achieve the goal of the organization, to motivate the individual or a team for efficient performance, and these standards can also be used to weight and measure the performance impact of the employee. In this process monitoring of the employees was done on a timely basis. This monitoring is important to ensure that the impact and enhanc ement in the performance of individuals is continuous and during this time organization becomes the learning organization. Both the individuals and team members play an important role for the organization to achieve its goal and the vision. But in the appraisal context the individuals performance is powerful in comparison to the team members performance(Chattopadhayay Rachana Ghosh 2012). This difference between the weightage of both entities is because the appraisal is lesser towards the group reward than the individual reward system. Appraisal interview is a much significant part of appraisal process. This is a quick on-job communication as well as a feedback process and defined as a periodic activity. Generally this interview is conducted between the employee and his/her supervisor or rater. Before this interview the rater will gather some information about the ratee like; has employee accomplished the organizations target or not(Mahajan 2014). The interview is a discussion between the rater and ratee focusing on the core business of the ratee as well as the other activities which will relate the ratee with his job description or profile. Training can be identified as an important factor in many objectives of the performance appraisal process such as, to uplift the credibility of whole process of appraisal, it can develop the skills, knowledge and capabilities of the raters in performing their role, to deal with new issues and to cease the repeating problems(kadiresan et al. 2015). In this way this training can be beneficial for the organization as well as the appraisal process too. For this training requirement I formed a team of experts who were experienced and skilled as well. These experts were assigned to provide the essential training to the employees to enhance their efficiency and effectiveness for the appraisal. All the required training and motivation were provided for a fair and effective appraisal but one of the most difficult requirements was that it was completely free from bias. Being a human being, raters could not deny the fact that bias was involved in their decision making. In this involvement of bi as, there is only one thing that the raters could do was to minimize the level of unfairness as much as possible. For this I made clear instructions too to the raters. As the performance appraisal process is an over-all quality measurement, in this practice it is required that the team meeting should merge the planning and feedback of the employees. In my appraisal programme I organised meeting with raters and ratees on a timely basis. In those meetings, the motive was not to set any goals for the ratees or raters but the aim was to discuss different ideas from different minds to improve the performance of ratees and to enhance the satisfaction of employees towards the appraisal. In performance appraisal programmes a win-win situation is the main goal of negotiation. In appraisal programmes, when a solution found is beneficial for both the rater as well as the ratee then this is called a win-win situation. While I was practicing this activity there were three win-win situations aroused during the whole activity. All three situations were beneficial for all the candidates, participating in the activity, as a motivating source. It is indicated in several studies that the appraisal needs to be user-friendly for supervisees and supervisors. To ensure this appraisal to be a user-friendly I considered many factors like; content rated documentation was provided, ease of use I provided the questions which were easy to answer maintaining the quality, time ratees were rated on the amount of time they took to answer all the questions etc. There were many challenges which aroused while I was performing the performance appraisal activity. The complete list of those challenges is as The main problem while practicing this activity was the unfairness of the evaluation by the raters. The bias nature of humans also influenced the problem and this problem can lead the system to dissatisfaction in terms accuracy in evaluation. The raters for this appraisal were not so skilled and experienced which influenced the dissatisfaction of appraisal. I provided a formal form followed by the standards, to the raters, to minimise the issue. The performance appraisal was very successful for the enhancement of efficiency and effectiveness of the employees within the company. This practice makes me to experience new challenges in HR managing practices. During this practice I got to know more about the employees and their behaviour. At the same time I observed the thinking of employees for their colleagues too. All these outcomes of the practice made it successful for business as well as for me. The prior motive of this appraisal was to enhance the productivity of the company by enhancing the efficiency of employees but I got other complementary outcomes for my individual experience too. Therefore, this practice performance appraisal was much beneficial for me and I conclude my experience as one of the most productive experiences for me in my entire professional period as a HR director till now. References Unsupported source type (InternetSite) for source HRZ18. Ahmad, R Bujang, S 2013, 'Issuea and Challenges in the Practice of Performance Appraisal Activities in 21st Century', Internationaal Journal of Education and Research, vol 1, no. 4, pp. 1-8. Chattopadhayay Rachana Ghosh, K 2012, 'Performance Appraisal Based on a Forced Districution System: Its Drawbacks and Remedies', International Journal of Productivity and Performance Management, vol 61, no. 8, pp. 881-896. Cintron, R Flaniken, F 2018, 'Performance Appraisal: A Supervision or Leadership Tool ?', International Journal of Business and Social Science, vol 2, no. 17, pp. 29-37. kadiresan, V, Selamat, MH, Selladurai, S, SPR, C Mohamad, RKMH 2015, 'Performance Appraisal and Training and Development of HumanResource Management Practices (HRM) on Organizational Commitment and Turnover Intention', Journal of Asian Social Science, vol 11, no. 24, pp. 162-176. Mahajan, S 2014, 'Examine Relationship between Employee Satisfaction on Performance Appraisal System with Reduction of Rater's Error', The International Journal of Business and Management, vol 2, no. 1, pp. 34-38. Paul , SO, Abeguki, O-OE, Hezekiah, F Ifiavor, DJ 2014, 'Modelling the Relationship between Performance Appraisal and Organizational Productivity in Nigerian Public Secctoe', International Journal of Research in Management, vol 4, no. 6, pp. 59-74. Szlavicz, A, Berber, N Lekovic, B 2014, 'Performance Management in International Human Resource Management', Serbian Journal of Management, vol 9, no. 1, pp. 45-58.